Notes About Business

A well-equipped office needs a good range of furniture to ensure the employees are able to work productively and comfortably. Office furniture must be cost efficient, suitable for the style and layout of the room and comply with safety requirements. Ideally, it should also be visually attractive and in keeping with the colour scheme and overall design of the office.

Considerations such as cost, floor area and how many people an office has to accommodate will affect the type of furniture used and how it is laid out. An office for one person, particularly a senior staff member, will often have larger and higher quality pieces of furniture than a shared work space, where limited space can be an issue.

The most important piece of furniture in an office is the desk. This needs to be as large as possible, with enough room for a computer, telephone, personal items such as photos, document tray and sufficient space for writing by hand. Specifically designed computer desks, with space for the system unit, printer and keyboard are ideal. These often have a retractable shelf which can be used for writing and pushed in when not needed. Good storage is also important. There should be two or three drawers in which stationary items can be kept on hand without cluttering the desk top. Desks should ideally be placed in front of a window to ensure that the user gets adequate ventilation and the light doesn’t reflect from the monitor screen causing eye strain.

Secondly, a good chair is absolutely essential. Ideally this should be ergonomically designed with adjustable seat and back rest, allowing the user to sit comfortably with the legs at a 90 degree angle, back straight and fully supported with both feet on the floor. Both the seat and back rest must be well padded to support the user during long periods of sitting.

Filing cabinets are also necessary to keep paperwork well-organised and easy to find. These are usually metal and have 2 or 4 lockable drawers on rollers in which documents can be kept in folders arranged alphabetically or by subject matter.

Armchairs or sofas are a good optional extra, which employees will much appreciate. A good quality settee and coffee table may also be necessary for a senior manager when meeting with clients.

Personal touches can give a work place a lift, and furniture such as bookshelves or wall units, on which photos and ornaments can be placed, will make the space more decorative as well as providing more storage. Small pieces of furniture like side tables for vases of flowers and holders help purify the air and add a splash of colour to the room.

Another important consideration is the layout of the furniture in an office. This should be well-organised, with enough space for workers to take quick exercise breaks or to evacuate quickly in an emergency. Work spaces designed with these principles in mind should be comfortable and help keep morale among staff high.

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